Cake Order Form Template
A printable cake order form for collecting the details needed before pricing and booking a custom cake.
Use this as practical business workflow guidance, then adjust it for your bakery policies, availability, and local requirements. It is not legal, tax, accounting, or licensing advice.
Use this form before quoting a custom cake order. The goal is not to collect every possible detail. The goal is to collect enough information to decide whether the order is a fit, calculate a price, and send a clear quote.
Client Details
- Customer name:
- Email:
- Phone:
- Preferred contact method:
- Instagram/Facebook handle, if relevant:
Event Details
- Event date:
- Event type:
- Pickup or delivery:
- Pickup/delivery date:
- Pickup/delivery time window:
- Venue name, if delivery:
- Delivery address, if delivery:
- Indoor or outdoor event:
Cake Details
- Number of servings needed:
- Cake size requested, if known:
- Flavor:
- Filling:
- Frosting:
- Theme or occasion:
- Colors:
- Design notes:
- Inspiration photo/link:
- Topper requested:
- Fresh flowers requested:
- Allergy or dietary notes:
Budget and Timeline
- Budget range, optional:
- Is this a rush order?
- Final design needed by:
- Quote needed by:
Payment and Policy Confirmation
- Deposit required to reserve date:
- Balance due before pickup/delivery:
- Customer understands date is not reserved until deposit is paid:
- Customer understands design changes may affect price:
- Customer understands pickup/delivery policies:
Internal Baker Notes
- Estimated ingredient cost:
- Estimated supply cost:
- Estimated labor hours:
- Delivery/setup estimate:
- Quote sent date:
- Quote expiration date:
- Deposit paid date:
- Balance due date:
- Order status:
When this gets repetitive, move it into CakePricr.
Printable templates are useful for starting clean. CakePricr is the upgrade when you want to price the cake, save the quote, track deposits and balances, and keep the order organized after the client says yes.